Board of Directors Announces Position Opening: Corporate Treasurer

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The message below was published Tuesday, February 7th via the SCA Board of Directors Announcements email list (announcements@lists.sca.org)

The Board of Directors is accepting applications for the position of Corporate Treasurer.  This is a part-time, stipend position, which requires approximately 5-10 hours per week except when finalizing the yearly budget.

Applicants must be available for at least the October quarterly Board Discussion Session (typically held on Friday), in addition to the October Board meeting (typically on Saturday).  Additional traveling may be required.

Skills:

1)  Working knowledge of basic financial spreadsheet program (QuickBooks or other);

2)  Experience with managing budgets and financial forecasting, including tracking and analyzing variances;

3)  Basic suite of office communication skills – spreadsheets, presentations, Word, etc.

4)  Preference for degree in accounting or finance.

Duties of the Treasurer

Maintain knowledge of the organization and personal commitment to its goals and objectives.

Work with the Society Exchequer, the Vice President for Corporate Operations and the outside accountant to ensure all financial filings are maintained.

Work with the Society Exchequer to ensure that our relationships with third party financial vendors (i.e. banks) are maintained.

Understand financial accounting for nonprofit organizations.

Work with the President and the Vice President of Corporate Operations to ensure that appropriate financial reports are made available to the Board on a timely basis.

Prepare and present the annual budget to the Board of Directors.

Develop and maintain internal control policies, guidelines, and procedures for activities such as budget administration.

Work with the Society Exchequer, President and the Vice President of Corporate Operations to maintain and improve internal control policies, guidelines and procedures for PayPal.

Analyze the financial details of past, present, and expected operations in order to identify development opportunities and areas where improvement is needed.

Evaluate needs for procurement of funds and investment of surpluses, and make appropriate recommendations.

Ensure development and broad review of financial policies and procedures.

Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.

Interested applicants should send a letter of interest, together with modern and SCA qualifications, via hardcopy to:

Renee Signorotti
Society for Creative Anachronism
PO Box 360789
Milpitas, CA  95036-0789

Courtesy copies should be provided via email to:
resumes@sca.org
treasurer@sca.org.

The deadline for applications is April 1, 2017.
Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc.  Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.

Arts & Sciences Research Paper #17: You Won’t Believe How They Went!

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Our seventeenth A&S Research Paper takes a turn to the lighthearted, and comes to us from Mistress Aildreda de Tamworthe of the Barony of Carolingia. She offers a tabloids-eye view of some of the more ghastly deaths of the medieval period – not necessarily to be considered for our lunchtime readers! (Prospective future contributors, please check out our original Call for Papers.)

You Won’t Believe How They Went! Five Strange and Terrible Medieval Ends

The Death of Charles of Navarre. From Froissart's Chronicles. Getty Ludwig XIII.7

Who is this? Read on to find out the unbelievable truth!

Nothing in his life / Became him like the leaving it.
– Wm. Shakespeare, Macbeth (1605), I.iv.

A person can achieve historical notoriety in many ways; brave deeds, terrible deeds, happy or cruel accidents of birth and geography, or even a greatly distinctive appearance. But one certain way to be remembered for posterity is to die in some memorable fashion. Today, the East Kingdom Gazette brings you five tabloid stories from history, wherein we learn of some of the more notorious exits of the Middle Ages. Please note that some are quite gruesome!

(NB: Like all good stories, these have been embroidered in the telling and the recollection. We have endeavored to provide the true tale in every case.)

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Birka Unofficial Court Report

Evening court at Birka. Photo by Mistress Brita Mairi Svensdottir

Evening court at Birka. Photo by Mistress Brita Mairi Svensdottir

On 28 January, AS LI, Their Majesties Brion and Anna did hold a Royal Court in the Barony of Stonemarche at A Market Day at Birka.

Their Majesties were not only attended by Their Highnesses Tir Mara, Ioannes and Ro Honig, but also by a number of visiting royals.  This included:

Her Majesty Margerite of the Kingdom of Aethelmearc
Her Majesty Xristina of the Kingdom of Ealdormere
Their Majesties Yehuda and Hrodir of the Kingdom of Northshield
Their Highnesses Konrad and Aibhilin of the Kingdom of Northshield
His Highness Antonii of the Principality of the Mists

Their Majesties held several courts during the day.  In the morning, they presented the following awards:

Helena Lundonie, Award of Arms
Scroll by: Onóra ingheann Uí Rauirc

Brian of Stonemarche, Silver Wheel
Scroll by: Marrieta Charay

Peter de Bracebridge, Silver Tyger
Scroll by: Shadiyah Al-Zhara Words: Arthur de Beaumont

Trent's OTCSvend de la Maison Al-Karakal (of House Al-Karakal), Order of the Tygers Combatant
Illumination: Ellesbeth Donofrey
Calligraphy: Jonathan Blaecstan

Tobijasz Bogdanovitch, Order of the Tygers Combatant
Scroll by: Heather Rose du Gordoun

Trentus Nubianus, Order of the Tygers Combatant
Scroll by: Shadiyah Al-Zhara Words: Arthur de Beaumont

Hrafn Bonesetter, Presentation of the Shield of Chivalry

Kenneric Aubrey, Silver Rapier
Scroll by: Shadiyah Al-Zhara

Their Majesties further sent on vigil the following individuals:

Emengar la fileresse, Vigil to consider joining the Order of the Laurel

Sigurthr Vigurhafn, Vigil to consider joining the Order of the Chivalry

Kennimathor sent on vigil. Photo by Mistress Brita Mairi Svensdottir

Kennimathor sent on vigil. Photo by Mistress Brita Mairi Svensdottir

Kennimathor Geirrson, Vigil to consider joining the Order of the Chivalry

Their Majesties suspended court.  Later, they reconvened to present to the Children in attendance the toybox, and they themselves spoke to the youths about what it is to be the Crown of the East.

Her Majesty attended the fashion show, where she opened court and presented the following award:

Seigine Ruadh Friseal, Silver Crescent
Scroll by: Vettorio Antonello

Their Majesties, and the various guest royals in attendance, held court once more in the afternoon.  Their Majesties Brion and Anna presented the following awards:

Murighall O’Riein, Silver Brooch
Scroll by: Aesa Lokabrenna Sturladottir Words: Aislinn Chiabach

Vopiscus Rufus, Award of Arms
Iillumination: Sarah Davies of Monmouth,
Words & Calligraphy: Nest verch Tangwistel

Bess Brechin, Silver Wheel
Scroll by: Triona Maccasky

Lucie receives her writ. Photo by Mistress Brita Mairi Svensdottir

Lucie receives her writ. Photo by Mistress Brita Mairi Svensdottir

Lucie Lovegood, Writ for Pelican
Scroll by: Kayleigh MacWhyte

Aikaterine FitzWilliam, Seamstress to the Crown

Adrienne d’Evreus, Maunche
Scroll by : Isabel Chamberlaine Words: Aneleda Falconbridge

Sylvia du Vey, Golden Lance
Scroll by: Rhonwen glyn Conwy

Osmond de Berwic, Silver Crescent
Scroll by: Fiona O’Maille ó Chaun Coille

Richard Crowe, Silver Crescent
Scroll by: Kayleigh MacWhyte

Cellach Dhonn inghean Mhic an Mhadaidh, Queen’s Order of Courtesy
Scroll by: Aesa feilinn Jossursdottir Translation by: Kirsa Oyutai

Cellach Dhonn inghean Mhic an Mhadaidh, Silver Crescent
Calligraphy: Robin dit Dessaint Words: Edward Grey of Lochleven
Stained Glass: Marguerite de Gui

Catrin receiving the Tyger of the East. Photo by Mistress Brita Mairi Svensdottir

Catrin receiving the Tyger of the East. Photo by Mistress Brita Mairi Svensdottir

Eginhard d’Aix la Chapelle, Silver Crescent
Scroll by: Alisay de Falaise
Latin: Sergei of Havre des Glaces and Steffan ap Kennydd
English: Kirsa Oyutai

Catrin o’r Rhyd Fôr, Tyger of the East
Scroll by: þóra Eiríksdóttir  Words: Aneleda Falconbridge

Emengar la fileresse, Laurel
Scroll by: Rhonwen Glyn Conwy  Words: Nicolette Bonhomme

Sigurthr Vigurhafn, Chivalry
Stone by: Kenric aet Essex

Kennimathor Geirrson, Chivalry
Scroll by: Edward MacGyver dos Scorpus Words: Aneleda Falconbridge

Additionally, their Majesties recognized both those new to the SCA, as well as those who have been around for 25 years or more.

Knighting of Sigurthr. Photo by Lord Brendan Crane.

Knighting of Sigurthr. Photo by Lord Brendan Crane.

Their Majesties thanked the Birka Staff for all their hard work.  They also went on to thank those who had worked on the EK Calendar, and thanked the artists, including Lisabetta Medaglia, Nataliia Anastasiia Evgenova, Vettorio Antonello, Katrushka Skomorokha, Elizabeth Elenore Lovell, Ursion de Gui, Agatha Wanderer, Eloise of Coulter, and Kayleigh Mac Whyte

Thus did end the Court of their Majesties, Brion and Anna.

YIS,
Malcolm Bowman, Brigantia Principal Herald

PS – Thank you to the Heraldic Staff for the day!  Gwenhwyfar Dinas Emrys, Aneleda Falconbridge, Ysemay Sterlyng, Marian Kirkpatrick, Audrye Beneyt, Kirsa Oyutai, Lucien de Wyntere, Donovan Shinnock, and Gypsy.

Making Yours the Social (Media) Event of the Season

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Republished from a blog post by Olivia Baker (Kate Crandall). Used by permission.

Making an event happen, I mean really happen, is not simple or intuitive. I’m not talking about being an event manager or event steward, here. I’m talking about event promotion. I’m talking about getting your event in front of people who wouldn’t see it without the power of the internet. Now, take away any possibility of an advertising budget. Now add in the additional hurdle of being a group of medievalists.

This is what we, in the SCA face on a daily basis. We have grand thoughts and ideas. We have things we think others will be excited about, but we don’t always understand how best to get the word out to others about them.

Please note, not everything in this post is pertinent to every event. Some event stewards and social media deputies may choose to only implement one or two of the suggestions. However, even one or two of them is better than doing no event promotion at all.

Let me start with a bit of background. Mundanely, I am a small business owner. I began 14 years ago with some cake pans and a website. I started reading and learning and learning and reading. I began to optimize my website for search engines. I eventually learned how to promote my business through various free media outlets. From 2015 – 2016 the gross sales for my business nearly tripled due to optimization and social media promotion. I also did event promotion for Wars of the Roses in 2016, hosted by the Barony of Concordia of the Snows in the East Kingdom. Our attendance was nearly 150% of the previous year’s attendance (there were several other factors including weather and a new site, but the event promotion was also involved) I would like to share some of the knowledge that is applicable to the SCA with any and all who may be interested in promoting their own events.

There’s some terminology I’ll be using throughout the blog. Below are some definitions to help get you through the basics. Please take note, these are basic definitions and are not necessarily a complete explaination of each item. If you would like additional information, there are many resources available on the internet.

  • Server – this is where the data for your website will be stored, making it accessible to internet users
  • Host – to store data on a server
  • Platform – program that allows you to develop your website
  • Domain – the specific address for a website (www.eventname.org)
  • Public Domain – copyright-free media

Throughout this post, I am making an assumption that your local group has the following:

  • Group (barony, shire, canton, etc) website
  • Group Facebook page
  • Group Twitter account
  • Group Google + account

If you do not have any of these, discuss with your local group the best way to implement them. Don’t forget to consult and follow the Society Social Media Policy as well as your Kingdom policy, if applicable, while doing so.

Now, let’s get into the actual event promotion. As an event steward (or social media deputy, if applicable), the first thing to do is to determine if your event should have a website. Ask yourself the following:

  • Is my event a niche event, such as an immersion event, or an event aimed at a very specific group of members?
  • Am I expecting at least 100 attendees?
  • Is my event a Kingdom- or Society-level event?

If you answer “yes” to at least one of these, you should consider creating an event website. If you decide to proceed with an event website, do you want your website to be an “official” website, where you can put all of the necessary information, that will be hosted on your Kingdom’s web server (this may not be applicable in all Kingdoms – contact your local or Kingdom webminister for more information)? Or would you prefer to have your site hosted on a private server?

If you would prefer an “official” website, contact your Kingdom Webminister to determine which programs are compatible with the web server. If this sounds like gibberish to you, that’s okay! Don’t be overwhelmed! Your webminister will help walk you through what you need to know.If you would prefer an “unofficial” website, there are multiple platforms that allow you to host your site without paying hosting charges. I highly recommend Google Sites, as there are many free templates, and it’s relatively simple to apply a specific domain to your website.

PICTURES!!! You want pictures! All of the pictures! If your event is a niche one-off event, find pictures applicable to your event. If you’re doing a viking event, find some public domain images of vikings and viking settings. If your event is a fighting event, work with a known photographer and get permission from them to use their photos on your website. The #1 rule to promoting your event is pictures. To reiterate, PICTURES!!!

Also, you want your website to be “mundane friendly.” If you use a lot of SCA terminology, have a New To the SCA? page that explains what the heck you’re talking about.

Once you’ve created your website, make sure your event announcement on the Kingdom list of events is updated with your website. Be sure to put your domain multiple places in your announcement. More often than not, people will skim the announcement looking for specific information. You want people to see your website and go there…and see pictures! (see what I did there?)

While we’re on the subject of Kingdom announcements, if your event is worthy of a webpage (see the 3 questions above), and you are located within a couple of hours of another Kingdom, get your event up on the other Kingdom’s event listing as well. Often, people are interested in traveling to events in other Kingdoms. Your event may be just the thing to get them there.

The next step is to create an event on your social media pages. Google + and Facebook both allow you to create events. Make sure to put a picture on the event page that will catch the eye. Also, make sure your event website is very easily found on the page. Next, invite all friends you think may be interested in attending. Share your events with your local group, surrounding groups, and your Kingdom group. Encourage others to invite their friends to the event as well. The more invitations that go out, the more people see your event. Additionally, be sure links to all of your social media sites are on your event website.

Now, for many events, particularly those hovering around the 100 person range, this is enough. However, if you’re really interested in getting attendance, the next steps are crucial.

At least once/week, create a post in the social media event pages sharing specific information. Are you having merchants? Highlight a merchant or two each week. Are you having court? Share the time court will be expected. Are you having dayboard? share a sneak peek of the dayboard menu (2-3 items are plenty). With each of these, make sure you include a photo and a link to the website. When you share your post with the Local and Kingdom groups, they are far more likely to be read if they have a picture, than if they do not.  If you do not have a Social Media Deputy in your local group, ask for a volunteer to handle these posts for you, as the task can become cumbersome when you’re handling organizing the entire event.

Timing for these posts is also important. Posting at 6am or midnight doesn’t do you much good. Very few people will see it. You want to post during peak times: 8am, 12:30pm, 5:30pm, 8pm. Think about the times you’re online the most: maybe before work, during your lunch break, after work, after dinner. These are the best times to post and get your post seen. Optimal time is from around noon – 6pm. These are the times you want the bulk of your posts to go out.

If you’re interested in getting a large amount of newcomers find out if your local community has a community calendar that will allow you to add events. Many newspapers and local publications will offer these free to the community. Get your website on there! If you do this, please make it VERY clear that we are unable to accept credit cards at this time (if applicable).

This is the next big thing: get social media support from your local group members! When you share the event post on your personal page, local group page, and kingdom page, the exposure is limited. However, when others share the post on their personal pages, they significantly increase the chances of your post being seen by others. The more your posts are seen, the more intrigued and excited people will get about your event.

The closer you get to your event, the more you want to post. If times change, post about it. If you’re going to have visiting royalty, post about it. If the weather looks like it’s going to be amazing, post about it. If it’s going to rain, post about it, reminding people to bring an extra pair of socks or two. Anything that may affect your potential attendees deserves a post.

If your event is a recurring event, be sure you have someone in charge of taking quality photos for next year’s event promotion. Also, if you are able, have someone in charge of on site social media updates (don’t forget the pictures!). Twitter is a particularly good platform for this. This may seem like a waste of time. I assure you it’s not. Many people who were unable to attend this year will see the fun people are having and will be more likely to attend the following year.

When I say, “Event promotion is not simple or intuitive,” I truly mean it. There is a lot of information and it is not the easiest to manage. However, once you get the hang of it, it becomes much easier. I wish you the best of luck with your future events! If you have any additional questions on event promotion, I’m happy to share all of the knowledge I have in the area!

Bonus: Did you notice I used this blog post for event promotion? No? Look again!

 

It is February, Here is Yet Another Bardic Reminder

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Yet Another Bardic Reminder

It’s February 1st. You have only six days (until February 6th) to preregister with Mistress Alys Mackyntoich if you want to compete in the King’s and Queen’s Bardic Competition.

Because A&S and Bardic are being combined into the same event this year, it is essential that you pre-register to compete. If you show up on the day of the event, without having contacted me in advance, you will not be able to compete.

You pre-register by e-mailing me your name and a statement that you wish to complete, to alys.mackyntoich@gmail.com.

Unofficial Notes from Birka Curia

Photograph courtesy of The Honorable Lord Hugh Tauerner

Photograph courtesy of The Honorable Lord Hugh Tauerner

The Gazette is extremely grateful to Lord Andreiko Eferiev and Lady Tomyris of Stonemarche for taking notes and providing an account of the discussions and transactions during the Curia held at A Market Day at Birka, January 29, 2017.

Agenda Item 1. Curia Opening
The King introduced the meeting by stating that many of the changes proposed are the result of the conversations held with the order meetings at Pennsic.

Agenda Item 2. Old Business
There was no old business.

Agenda Item 3. New Business

Agenda Item 3.1 Events: Bid Deadlines (page 4)
Revision to VIII.A.1. to extend the bid period for certain Kingdom Events to 24 months before the event date.
One of the challenges we often face when holding very large events is that the number of sites able to hold ~400 people is a very limited field and we are competing with wedding planners for event venues at that point in time. HE Jeanne de Robin pointed out that Spring Crown 2016 was a bid 3 years in the making, with HdG giving advance notice of their intentions and request for support from the rest of Tir Mara before making the bid.
The goal of this change is to allow us to plan farther in advance than our current bid schedule does by allowing us to schedule events farther in advance.
IKA: The West Kingdom already runs most of their Kingdom-level events this way.
One of the challenges for the Royalty is that the uncertainty present in our bid schedule prevents them from committing to visit small local events due to the possibility that they may end up running against Kingdom Championships.
Spring Crown 2017 Autocrat Galefridus noted that some sites won’t let you bid more than 4 months in advance, so the opposite problem is also true.
This change does not require event bids be done so far in advance, so the goal is to increase our flexibility. It is hoped we do not need to legislate thoughtfulness.
If the site needs a response by X date, the sitting Crown and Heirs on X date will have to choose whether to accept the bid, even if they will not be on the Thrones on the actual event date.
Event Coordinator Deputy THL Mairghread Ghearr (of the Seneschal’s Office) pointed out that we will need to increase our support infrastructure for event bids to help with Kingdom-level follow-through for advance bids and to ensure local groups are continuing their own ramp-up. We would also need to modify our event bid forms to take into account the increased vagaries of advanced bids.
Future Discussion Topic: Do we wish to continue with the current relatively short time-frame scheduling for Kingdom-level events like Coronation and Crown Tournament?
PROPOSAL PASSED UNCHANGED.
Their HighnessesAgenda Item 3.2 Events: Champions’ Tourneys (pages 4-5)
Revisions to VIII.A.5. through A.11. to create a region-exclusion condition for bids for champions tourneys; to create greater flexibility in the tourney scheduling date ranges; and to create greater consistency in tourney bid and decision deadlines; also section reorganization.
King Brion asked us to increase flexibility in scheduling Championships by having the same deadline for all events in a given Reign and by allowing all Championships in a given Reign to be run any time during that Reign.
Event Bid Officer supported the increased flexibility in Championship timing and the one bid deadline.
HRH Ioannes informed us that the Summer Reign is substantively planned but that the Championships are lagging behind the Crown’s other obligations in setting hard dates. Local  groups have also had difficulty with their events being rendered no longer feasible due to a Championship being scheduled opposite their event.
Concern was raised that the region-exclusion provision may be too restrictive and make things too difficult to schedule events. It is also noted that often local groups are asked by the Crown to re-run a Championship for a second or third year because no bid was received.
Because K&Q A&S is always in the winter, some cooking ingredients are unavailable for use in the competition. There are other activities that sometimes are weather- or seasonally-dependent.
IKA: Atenveldt schedules ALL Kingdom events for the first weekend of the month, leaving the other 40 weeks of the year free to local groups.
IKA: Trimaris holds all Kingdom-level events at the same site.
Future Discussion Topic: Do we as a Kingdom wish to continue deciding our Champions through dedicated events or do we wish to empower the Crown to select their own Champions through their own means? Are these events becoming more of a problem than a pleasure?
THE PROPOSAL WAS AMENDED TO EXCUSE EQUESTRIAN CHAMPS FROM THE REGION-EXCLUSION PROVISION DUE TO THE INCREASED CHALLENGES OF TRANSPORTING HORSES.
THE PROPOSAL WAS AMENDED TO ALLOW THE CROWN TO GRANT VARIANCE TO THE REGION-EXCLUSION PROVISION IF NECESSARY.
THE AMENDED PROPOSAL PASSED.
Agenda Item 3.3 Earl Marshal / Kingdom Marshal of Armored Combat (pages 2-3)
Revisions to several sections to create the Kingdom Marshal of Armored Combat as a new Lesser Office, and separating the duties of the KMAC from those of the Earl Marshal.
King Brion introduced the topic by discussing the history of the Marshalate and how all of the Combat Arts are under the Earl Marshal’s auspices but that the Earl Marshal retains the additional responsibility of being the chief Marshal of the Heavy List. This sort of change has already been made at the Society Level.
The Heavy List Marshal will be responsible for running Crown Tournament and will be empowered to raise concerns to the Crown through the Earl Marshal.
There was a bit of discussion about the role of the Warlord and whether they were responsible for Pennsic et al. combat in general or rattan combat in foreign wars in specific.
IKA: Aethelmearc’s current Earl Marshal is a combat archer who has done wonderful things for their Kingdom and her successor is a fencer.
Future Discussion Topic: How much of the Marshalate Structure should be specified in Kingdom Law vs. Marshalate Policy?
THE PROPOSAL WAS AMENDED TO EMBRACE THE POWER OF “AND” AND THEN PASSED.
Agenda Item 3.4 Official Email (page 6)Revision to X.J. to reflect the transition to EK-server hosting for all official email accounts.
Mercedes introduced the topic by stating that we are updating the law to reflect current policy and her reticence of allowing someone to use a wildly inappropriate email address to speak to the public on behalf of the Society in an official capacity (yes, this has happened).
The Webministry pointed out that Kingdom Law should not mandate that we own the server, merely the method of communication.
A lawyer in the room pointed out that the use of “correspondence” had wider legal implications than was perhaps intended.
The applicability of this law change to events has numerous implications. One of these is what happens if the password is lost or needs resetting, potentially losing several weeks of vital event prep time. What remains unclear is which event volunteers will be required by Kingdom Policy to have official emails.
If you are receiving official email to your personal account, you need to forward it to your officer account. We have asked Society for clarification on what must be kept and they keep kicking it back to us. However, for internal discussion, it remains acceptable to compose from your personal email and cc your officer email. It is sometimes extremely difficult to force other people to contact you via your official email.
The existing system is cumbersome and its challenges make using it difficult. The Webministry is working on improving this process. Usefulness of the system does grow with experience. Please continue to try to use it.
Royal guilds have no authority.
We have a webministry helpdesk. Please use it. They will be adding a “Help Me” button to the EK front page.
Discussion Topic: Email is old-school. We should think forward about how future communication tools will affect and be affected by Kingdom Policy and Law.
THE PROPOSAL WAS AMENDED TO ALLOW THE WEBMINISTRY GREATER FLEXIBILITY.
THE PROPOSAL WAS AMENDED TO REMOVE THE LANGUAGE CONCERNING AUTOCRATS AND THEIR DEPUTIES (which will be handled via Seneschal policy instead).
THE PROPOSAL WAS AMENDED TO ACCOMMODATE MODERN LAW.
THE PROPOSAL WAS PASSED AS AMENDED.
Agenda Item 3.5 Awards: Silver Mantle (page 5)New section IX.C.7., establishing an armigerous order to include and provide recognition for martial activities other than rattan, rapier, and target archery.
Agenda Item 3.6 Clerical Fixes (pages 2,3,5,6)
Revisions to various sections to add the Golden Mantle polling administrator, and to correct several typos and internal references.
Agenda Items 3.5 and 3.6 were discussed jointly.
King Brion introduced this topic by remind us of the history of our current award structure and the gap created by moving the Order of the Golden Mantle to the Orders of High Merit.
Prince Ionnes asked that we update our entries in the various lists of Awards and Orders of the Known World. Discussion was made of the various places where we store this information and how to improve them.
THE PROPOSALS PASSED.
Agenda Item 3.7 Discussion of potential East Kingdom 50-Year celebratory event.
The 50th anniversary of thefirst East Kingdom event is June 28, 2018. We’re looking at including everybody and having a great time. We have two bids and they are for different dates and locations.
Agenda Item 4. Officer Reports
Seneschal – The East Kingdom hasn’t blown up. We are looking at making a Canadian Affiliation like SCANZ. This has been several years in the works and is some time away from completion.
Brigantia – We had no emergencies.
Earl Marshal – Just stepped up and made some changes to Kingdom Law.
Exchequer – We are close to having a Canadian Bank account. We are also close to opening PayPal payments. Our PayPal policies were approved by the BoD at their last meeting. Currently looking for a Deputy who wishes to hold the Kingdom Office. We still have money.
Chronicler
MoAS – Champs is in 2 weeks. Term is up soon. The Crown is considering the new officer.
MoL – Officially retiring in a month. Mylisant is taking over then. Tir Maran residents can scan their authorization paperwork to reduce the losses incurred by the international postal system.
Signet –Natalia is taking over in 13 days. We got this.
Chatelaine – Our Chatelaines are doing an excellent job. We had a meeting here. We’re redesigning the Chatelaine webpage. We’ve identified a need for a Young Adult Liason: How do we keep our 12-17 year olds interested in the SCA?
Chancellor Minor – We have had a steady increase in local Chancellor Minors. We will be spending some time in the coming months reminding local groups of our policies. Seeking to fill Youth Clerk and Youth Combay Deputy offices. Term ends in September.
Rapier Marshal – We have ~530 Authorized Combatants and ~52 Authorized Cut and Thrust combatants. We will now be inspecting masks both while worn and while not worn to inspect for wear.
Webminister – There’s plenty of space for emails, come get your emails. We will be upgrading our email system to a Google backbone for improved usability and reliability. We are also working on an official document repository that can handle spreadsheets.
Agenda Item 5. Curia Closure

Birka Bear Pit Tournament Results Published

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Rapier Combat at A Market Day at Birka. Photo courtesy of Dutchess Caoilfhionn.

Results from both Armored and Rapier Tournaments at the 2017 Market Day at Birka have been posted to the Northern Army website.  Vivat to Douglas Henry  who placed first in the  Armored Combat bear pit, and to Robert of Anglespur who placed first in the  Rapier Combat Bear pit. Congratulations to everyone who competed!

Pennsic Rapier Melee Tryouts Schedule Released

Don Eldrich Gaiman, Captain EK Champions Melee Team, has recently released the Pennsic melee champs tryout schedule for the first round.
Below is his email. Eastern fencers interested in being considered for the team should fill out the sign-up form (listed below) and check out the team selection process that we published previously.

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Eastern Results from the November 2016 LoAR

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EASTERN RESULTS FROM THE NOVEMBER 2016 LoAR

The Society College of Heralds runs on monthly cycles and letters. Each month, the College processes name and armory submissions from all of the Kingdoms. Final decisions on submissions are made at the monthly meetings of the Pelican Queen of Arms (names) and the Wreath Queen of Arms (armory). Pelican and Wreath then write up their decisions in a Letter of Acceptances and Return (LoAR). After review and proofreading, LoARs generally are released two months after the meeting where the decisions are made.

An “acceptance” indicates that the item(s) listed are now registered with the Society. A “return” indicates that the item is returned to the submitter for additional work. Most items are registered without comments. Sometimes, the LoAR will address specific issues about the name or armory or will praise the submitter/herald on putting together a very nice historically accurate item.

The following results are from the October 2016 Wreath and Pelican meetings.

 

EAST acceptances

Adrienne d’Evreus. Device. Azure, a fleur-de-lys argent and a bordure gules.

This design was well documented as an Individually Attested Pattern in French armory. The submitter provided more than sufficient evidence of azure fields with a low contrast gules bordure and a high contrast primary charge. She also provided evidence of the use of fleurs-de-lys in French armory.

Nice device!

Alexandre Saint Pierre. Badge. (Fieldless) In saltire a key Or and a quill pen argent.

Cailleach Dhé ingen Chiaráin. Name and device. Per pale argent and sable, two domestic cats sejant respectant counterchanged and on a chief azure three triquetras argent.

Ceinwen ferch Llewelyn ab Owain. Device. Azure, in pale three fleurs-de-lys argent.

Nice device!

Ciar of Skye. Name (see RETURNS for device).

This name is registerable either as the combination of an Old Irish Gaelic given name and the lingua Anglica form of an 8th century place name, or as the combination of a Gaelic saint’s name with a documented English spelling of a place name.

Elaria Grenway. Device. Gules, a mortar and pestle and on a chief embattled argent three sprigs of holly leaves vert fructed gules.

Elizabet Marshall. Badge. (Fieldless) On an acorn Or a capital letter E azure.

Hermina de Pagan. Device. Gules, a sheaf of three roses slipped and leaved and overall a skeletal hand fesswise reversed argent.

There is a step from period practice for the use of garden roses.

Jenna Childersley. Badge. Per pale vert and purpure, a cherub between eight arrows in annulo points to center argent.

There is a step from period practice for having charges in annulo not in their default orientation.

Ketilfastr Thorkilson. Name and device. Per bend sinister vert and argent, a griffin counterchanged.

Lillia de Vaux. Household name Bleu Crampette Inne.

Although the designator was spelled Inn in the Letter of Intent, that spelling was a typo. We have restored the designator to the submitted and documented Inne.

Magdalena von Kirschberg. Device. Per pale azure and gules, on a chevron Or three sprigs of cherries palewise gules slipped and leaved vert.

Please let the submitter know that the sprigs should not touch the edges of the chevron.

Millicent Rowan. Device. Argent, five gouttes de sang three and two and a trimount vert.

Sanceline de Bassan. Name and device. Per saltire azure and argent, a saltire indented between two moths Or and two trees azure.

The submitter requested authenticity for “French 14th century.” This request did not appear on the Letter of Intent. Fortunately, commenters provided sufficient information concerning authenticity. Lillia Pelican Emerita found the given name Sanceline in a mid-14th century list of names in Un scrutin au XIVe siècle, notice et documents lus à la séance du 19 juin 1852 by M. Félix Bourquelot (http://gallica.bnf.fr/ark:/12148/bpt6k5467759t/f34.image). However, the byname de Bassan could not be found in French before the early 17th century. Thus, although this name is registerable, it is not authentic for the requested time period.

Þorin Úlfsson. Name and device. Azure, a dragon and a horse combattant argent.

Submitted as Þórin Úlfsson, we have dropped the accent from the given name to match the documentation. Thorin was documented as the Latinized form of an Old Norse name. As we have evidence of the use of a thorn (Þ) in Latinized Old English names such as Þurstanus (c. 1044) and Þeodredus (10th c.), we will give the submitter the benefit of the doubt that the spelling Þorin is plausible for a Latinized Old Norse name. If the submitter prefers the spelling Thorin, he may submit a request for reconsideration.

The submitter has permission to conflict with the device of Alvar Dax: Azure, a dragon and a coney combattant argent.

Þorin Úlfsson. Alternate name Lucas Merrick (see RETURNS for badge).

Nice 16th century English name!

Úlfeiðr Artudóttir. Name (see RETURNS for device).

The submitter requested authenticity for an unspecified time, place or language. Both name elements are in Old West Norse from the 11th-12th centuries. However, as we have not found evidence for both elements in a single place, we cannot say whether the name is authentic, but it is registerable.

Vika Grigina z Prahy. Badge. (Fieldless) An estoile per pale azure and Or.

Nice badge!

Vika Grigina z Prahy. Badge. (Fieldless) On an estoile azure a bee Or.

 

EAST returns

Ciar of Skye. Device. Or, a fox salient proper and a gore sable.

This device is returned for conflict with the device of James the Fox: Or, a fox rampant guardant gules. There is one DC for the addition of the gore, but no DC for the difference between rampant and salient or the direction of the head. A fox proper is considered equivalent to a fox gules.

On redesign, please let the submitter know that the point of a gore should be at the center point of the shield.

There is a step from period practice for the use of a gore with another charge.

Þorin Úlfsson. Badge. Argent, on a pile sable, a Maltese cross argent, a bordure sable and overall a label gules.

This badge is returned for conflict with the device of Aaron of the Black Mountains: Argent, on a pile sable a Maltese cross argent, a bordure counterchanged. There is only one DC for adding the label. Only a small part of the bordure in Aaron’s device is not sable, so it is considered sable for conflict purposes.

The Letter of Intent reported that a Letter of Permission to Conflict was forthcoming, but it was not received by the Laurel office.

Úlfeiðr Artudóttir. Device. Sable, two ravens respectant and in base a wolf couchant argent.

This device is returned for conflict with the device of Kaðall Viðarsson: Sable, two ravens respectant and a bordure embattled argent. There is only one DC for changing the type of secondary charge.