Category Archives: Law and Policy

Curia to be Held After the Market Day at Birka

25 Monday Dec 2017

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Greetings to all who see these words,

As published in the January 2018 issue of Pikestaff
Ivan and Matilde, Tsar and Tsaritsa of the East Kingdom, will hold a Curia after the Market Day at Birka,
in the Barony of Stonemarche (Manchester NH), on Sunday 28 January 2018, starting at 10:00 am.
http://eastkingdom.org/EventDetails.php?eid=3235

Details of the agenda will be posted on the Seneschal’s web page as soon as they are available.

in service,
Eadgyth aet Staeningum
Clerk of Laws

Report from East Kingdom Curia: December 9, 2015

12 Tuesday Dec 2017

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badge SeneschalThe final version of the changes to East Kingdom Law resulting from the Curia held on December 9, 2017 at Yule Revel in Renaissance Germany, in the Barony of Bhakail, can be found on the Seneschal’s website under the Curia tab. The final version can be found by clicking on the Changes made to Law at December 2017 Curia, or here:
http://seneschal.eastkingdom.org/docs/EKLawchanges2017December.pdf

 

The original version is still located by clicking the Agenda link, or here: http://seneschal.eastkingdom.org/docs/EKCuria20171209Agenda.pdf

The agenda for the Birka curia will be posted in the next few weeks.

I encourage everyone to check the website and read what is proposed for any curia.

Katherine Barr, East Kingdom Seneschal

East Kingdom Curia at Bhakail Yule, December 9th.

09 Thursday Nov 2017

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Greetings to all who see these words,

Ivan and Matilde, Tsar and Tsaritsa of the East Kingdom, will hold a Curia at the Yule Revel in Renaissance Germany, in the Barony of Bhakail (Philadelphia PA), 9 December 2017, starting at 10:00 am.

As required by East Kingdom Law III.H.3., notice has been sent via email to all those who have seats on the Curia Regis. If you are a Kingdom Officer as listed in EKLaw IV.A., or a local branch seneschal, and you haven’t received the email notice, please
1. check and verify your official email address as listed in the November issue of Pikestaff;
2. use a working email address to send me a note (lawclerk@eastkingdom.org) so I can get the notice to you and we can figure out why the original email didn’t.

Details of the agenda will be posted on the Seneschal’s web page as soon as they are available.

in service,
Eadgyth aet Staeningum
Clerk of Laws

Kingdom Seneschal stepping down

15 Monday May 2017

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Greetings unto the People of the East,

After 3 and a half years serving the East as Kingdom Seneschal, it is time for me to look for my successor. I will be stepping down at the Coronation of Ivan and Matilde and TRH will be interviewing interested parties over the next few months. If you are interested in the position please send a letter of interest and a resume to the King, Queen, Prince, Princess and myself (please include me on all letters of interest).

I am not going to include a list of duties and responsibilities. If you are interested but don’t know what the office entails, talk to the next Kingdom Seneschal about becoming a deputy to get to know the position.

In Service,

Mercedes Vera de Calafia

Unofficial Notes from Birka Curia

31 Tuesday Jan 2017

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Photograph courtesy of The Honorable Lord Hugh Tauerner

Photograph courtesy of The Honorable Lord Hugh Tauerner

The Gazette is extremely grateful to Lord Andreiko Eferiev and Lady Tomyris of Stonemarche for taking notes and providing an account of the discussions and transactions during the Curia held at A Market Day at Birka, January 29, 2017.

Agenda Item 1. Curia Opening
The King introduced the meeting by stating that many of the changes proposed are the result of the conversations held with the order meetings at Pennsic.

Agenda Item 2. Old Business
There was no old business.

Agenda Item 3. New Business

Agenda Item 3.1 Events: Bid Deadlines (page 4)
Revision to VIII.A.1. to extend the bid period for certain Kingdom Events to 24 months before the event date.
One of the challenges we often face when holding very large events is that the number of sites able to hold ~400 people is a very limited field and we are competing with wedding planners for event venues at that point in time. HE Jeanne de Robin pointed out that Spring Crown 2016 was a bid 3 years in the making, with HdG giving advance notice of their intentions and request for support from the rest of Tir Mara before making the bid.
The goal of this change is to allow us to plan farther in advance than our current bid schedule does by allowing us to schedule events farther in advance.
IKA: The West Kingdom already runs most of their Kingdom-level events this way.
One of the challenges for the Royalty is that the uncertainty present in our bid schedule prevents them from committing to visit small local events due to the possibility that they may end up running against Kingdom Championships.
Spring Crown 2017 Autocrat Galefridus noted that some sites won’t let you bid more than 4 months in advance, so the opposite problem is also true.
This change does not require event bids be done so far in advance, so the goal is to increase our flexibility. It is hoped we do not need to legislate thoughtfulness.
If the site needs a response by X date, the sitting Crown and Heirs on X date will have to choose whether to accept the bid, even if they will not be on the Thrones on the actual event date.
Event Coordinator Deputy THL Mairghread Ghearr (of the Seneschal’s Office) pointed out that we will need to increase our support infrastructure for event bids to help with Kingdom-level follow-through for advance bids and to ensure local groups are continuing their own ramp-up. We would also need to modify our event bid forms to take into account the increased vagaries of advanced bids.
Future Discussion Topic: Do we wish to continue with the current relatively short time-frame scheduling for Kingdom-level events like Coronation and Crown Tournament?
PROPOSAL PASSED UNCHANGED.
Their HighnessesAgenda Item 3.2 Events: Champions’ Tourneys (pages 4-5)
Revisions to VIII.A.5. through A.11. to create a region-exclusion condition for bids for champions tourneys; to create greater flexibility in the tourney scheduling date ranges; and to create greater consistency in tourney bid and decision deadlines; also section reorganization.
King Brion asked us to increase flexibility in scheduling Championships by having the same deadline for all events in a given Reign and by allowing all Championships in a given Reign to be run any time during that Reign.
Event Bid Officer supported the increased flexibility in Championship timing and the one bid deadline.
HRH Ioannes informed us that the Summer Reign is substantively planned but that the Championships are lagging behind the Crown’s other obligations in setting hard dates. Local  groups have also had difficulty with their events being rendered no longer feasible due to a Championship being scheduled opposite their event.
Concern was raised that the region-exclusion provision may be too restrictive and make things too difficult to schedule events. It is also noted that often local groups are asked by the Crown to re-run a Championship for a second or third year because no bid was received.
Because K&Q A&S is always in the winter, some cooking ingredients are unavailable for use in the competition. There are other activities that sometimes are weather- or seasonally-dependent.
IKA: Atenveldt schedules ALL Kingdom events for the first weekend of the month, leaving the other 40 weeks of the year free to local groups.
IKA: Trimaris holds all Kingdom-level events at the same site.
Future Discussion Topic: Do we as a Kingdom wish to continue deciding our Champions through dedicated events or do we wish to empower the Crown to select their own Champions through their own means? Are these events becoming more of a problem than a pleasure?
THE PROPOSAL WAS AMENDED TO EXCUSE EQUESTRIAN CHAMPS FROM THE REGION-EXCLUSION PROVISION DUE TO THE INCREASED CHALLENGES OF TRANSPORTING HORSES.
THE PROPOSAL WAS AMENDED TO ALLOW THE CROWN TO GRANT VARIANCE TO THE REGION-EXCLUSION PROVISION IF NECESSARY.
THE AMENDED PROPOSAL PASSED.
Agenda Item 3.3 Earl Marshal / Kingdom Marshal of Armored Combat (pages 2-3)
Revisions to several sections to create the Kingdom Marshal of Armored Combat as a new Lesser Office, and separating the duties of the KMAC from those of the Earl Marshal.
King Brion introduced the topic by discussing the history of the Marshalate and how all of the Combat Arts are under the Earl Marshal’s auspices but that the Earl Marshal retains the additional responsibility of being the chief Marshal of the Heavy List. This sort of change has already been made at the Society Level.
The Heavy List Marshal will be responsible for running Crown Tournament and will be empowered to raise concerns to the Crown through the Earl Marshal.
There was a bit of discussion about the role of the Warlord and whether they were responsible for Pennsic et al. combat in general or rattan combat in foreign wars in specific.
IKA: Aethelmearc’s current Earl Marshal is a combat archer who has done wonderful things for their Kingdom and her successor is a fencer.
Future Discussion Topic: How much of the Marshalate Structure should be specified in Kingdom Law vs. Marshalate Policy?
THE PROPOSAL WAS AMENDED TO EMBRACE THE POWER OF “AND” AND THEN PASSED.
Agenda Item 3.4 Official Email (page 6)Revision to X.J. to reflect the transition to EK-server hosting for all official email accounts.
Mercedes introduced the topic by stating that we are updating the law to reflect current policy and her reticence of allowing someone to use a wildly inappropriate email address to speak to the public on behalf of the Society in an official capacity (yes, this has happened).
The Webministry pointed out that Kingdom Law should not mandate that we own the server, merely the method of communication.
A lawyer in the room pointed out that the use of “correspondence” had wider legal implications than was perhaps intended.
The applicability of this law change to events has numerous implications. One of these is what happens if the password is lost or needs resetting, potentially losing several weeks of vital event prep time. What remains unclear is which event volunteers will be required by Kingdom Policy to have official emails.
If you are receiving official email to your personal account, you need to forward it to your officer account. We have asked Society for clarification on what must be kept and they keep kicking it back to us. However, for internal discussion, it remains acceptable to compose from your personal email and cc your officer email. It is sometimes extremely difficult to force other people to contact you via your official email.
The existing system is cumbersome and its challenges make using it difficult. The Webministry is working on improving this process. Usefulness of the system does grow with experience. Please continue to try to use it.
Royal guilds have no authority.
We have a webministry helpdesk. Please use it. They will be adding a “Help Me” button to the EK front page.
Discussion Topic: Email is old-school. We should think forward about how future communication tools will affect and be affected by Kingdom Policy and Law.
THE PROPOSAL WAS AMENDED TO ALLOW THE WEBMINISTRY GREATER FLEXIBILITY.
THE PROPOSAL WAS AMENDED TO REMOVE THE LANGUAGE CONCERNING AUTOCRATS AND THEIR DEPUTIES (which will be handled via Seneschal policy instead).
THE PROPOSAL WAS AMENDED TO ACCOMMODATE MODERN LAW.
THE PROPOSAL WAS PASSED AS AMENDED.
Agenda Item 3.5 Awards: Silver Mantle (page 5)New section IX.C.7., establishing an armigerous order to include and provide recognition for martial activities other than rattan, rapier, and target archery.
Agenda Item 3.6 Clerical Fixes (pages 2,3,5,6)
Revisions to various sections to add the Golden Mantle polling administrator, and to correct several typos and internal references.
Agenda Items 3.5 and 3.6 were discussed jointly.
King Brion introduced this topic by remind us of the history of our current award structure and the gap created by moving the Order of the Golden Mantle to the Orders of High Merit.
Prince Ionnes asked that we update our entries in the various lists of Awards and Orders of the Known World. Discussion was made of the various places where we store this information and how to improve them.
THE PROPOSALS PASSED.
Agenda Item 3.7 Discussion of potential East Kingdom 50-Year celebratory event.
The 50th anniversary of thefirst East Kingdom event is June 28, 2018. We’re looking at including everybody and having a great time. We have two bids and they are for different dates and locations.
Agenda Item 4. Officer Reports
Seneschal – The East Kingdom hasn’t blown up. We are looking at making a Canadian Affiliation like SCANZ. This has been several years in the works and is some time away from completion.
Brigantia – We had no emergencies.
Earl Marshal – Just stepped up and made some changes to Kingdom Law.
Exchequer – We are close to having a Canadian Bank account. We are also close to opening PayPal payments. Our PayPal policies were approved by the BoD at their last meeting. Currently looking for a Deputy who wishes to hold the Kingdom Office. We still have money.
Chronicler –
MoAS – Champs is in 2 weeks. Term is up soon. The Crown is considering the new officer.
MoL – Officially retiring in a month. Mylisant is taking over then. Tir Maran residents can scan their authorization paperwork to reduce the losses incurred by the international postal system.
Signet –Natalia is taking over in 13 days. We got this.
Chatelaine – Our Chatelaines are doing an excellent job. We had a meeting here. We’re redesigning the Chatelaine webpage. We’ve identified a need for a Young Adult Liason: How do we keep our 12-17 year olds interested in the SCA?
Chancellor Minor – We have had a steady increase in local Chancellor Minors. We will be spending some time in the coming months reminding local groups of our policies. Seeking to fill Youth Clerk and Youth Combay Deputy offices. Term ends in September.
Rapier Marshal – We have ~530 Authorized Combatants and ~52 Authorized Cut and Thrust combatants. We will now be inspecting masks both while worn and while not worn to inspect for wear.
Webminister – There’s plenty of space for emails, come get your emails. We will be upgrading our email system to a Google backbone for improved usability and reliability. We are also working on an official document repository that can handle spreadsheets.
Agenda Item 5. Curia Closure

New Order of High Merit — the Order of the Golden Mantle

23 Friday Sep 2016

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goldenmantleAt the Curia of Kenric III and Avelina III at the Great Northeastern War this past July, Their Majesties deemed the time right to create an Order of High Merit, conveying a Grant of Arms, for prowess and service in the ancillary martial arts of combat archery, scouting, siege, and thrown weapons — the Order of the Golden Mantle.

EK Law, section IX.B.8. now reads:

“The Order of the Golden Mantle may be given to gentles in the East Kingdom who have distinguished themselves by prowess in an auxiliary capacity on the field of battle and the target range, in the areas of Siege Weaponry, Scouting, Combat Archery, and Thrown Weaponry, and demonstrated service to the Kingdom in these areas by marshalling, commanding, building equipment, teaching, and helping to promote and expand the knowledge of these arts. The Order of the Golden Mantle includes all gentles who previously received the Order of the Golden Mantle (as an Order of Honor) and the Order of Artemis.”

The previous Orders of Honor — the Golden Mantle  and the Order of Artemis  — are now closed, and the members of both previous Orders of Honor are now Companions of the Order of the Golden Mantle.

As an Order of High Merit, the Golden Mantle is now a polling order. All current Companions are invited to join the Order’s polling list and its discussion list — please start HERE, and be sure to join both lists so you can participate in the discussion and the pollings.

Polling Award Recommendations Due August 22nd

15 Monday Aug 2016

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Editor’s Note: Since this article was published, Their Highnesses have announced a change in the polling schedule. Updated information is available here.
image040

Polling Orders: Prince Brion and Princess Anna’s first polling of awards is due on the 22nd of August 2016. Please send Them your recommendations no later than this date, and, as always, early is better.

Curia to be Held at Great Northeastern War

06 Wednesday Jul 2016

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East Kingdom Curia  will be held Saturday, 9 July 2016, 8:00 a.m. at Great Northeastern War in the Province of Malagentia (Hebron ME).

Following is the agenda, prepared 5 July 2016, 6:10 p.m.

  1. Curia Opening
  2.  Old Business
  3. New Business
    1. 3.1Laws of the East Kingdom Clarification that, in cases of conflict, the SCA, Inc. Governing Documents take precedence over EK Law.
    2. 3.2Glossary Revisions to several terms to match the definitions in SCA, Inc. Governing Documents.
    3. 3.3Polling Procedures Revision to VII.C.2.f. to clarify the polling where there are more than two candidates or choices.
    4. 3.4King’s and Queen’s Equestrian Champions Tourney(s) Revision to VIII.A.8. to clarify preferred scheduling within the Summer Reign.
    5. 3.5Award of the Burdened Tyger Relocation of IX.D.3. to IX.E.2.
    6. 3.6The Company of Fellowship New section IX.E.13., an award to recognize local branches.
    7. 3.7Discussion of a possible new armigerous order to include and provide recognition for martial activities other than rattan, rapier, and target archery.
    8. 3.8Discussion of potential East Kingdom 50-Year celebratory event.
  4. Officer Reports
  5. Curia Closure

EK Law Section III.I. The Agenda for the Curia Regis 1. Any items that The Crown chooses to add to the agenda after the Curia has been called will be added to the agenda under “New Business”. 2. If a Curia notice has been sent according to East Kingdom Law, but another Curia needs to be held before the previously announced one, any items of business held over from the earliest Curia will be automatically added to the agenda of the subsequent Curia under “Old Business”.

Non-Member Surcharge Wording Changes

02 Wednesday Mar 2016

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The Money Changer and His Wife - Marinus van ReymerswaeleFrom the Seneschal and Exchequer’s offices:

Greetings from Mercedes and Ignatia,

We recently attended the Known World Kingdom Exchequer and Seneschal Symposium in Trimaris where the Society Exchequer announced a change in the wording of event announcements. Many people do not like the way that the non-member surcharge has had to be listed in event announcements as it is a bit off-putting. Society recently related an alternate method for listing the fees to address this.  In the East Kingdom, an event fee will now be referred to in announcements as the REGISTRATION FEE, it should no longer be referred to as a gate fee, site fee, door fee or entry fee in announcements or event calendars.

It is important that all Seneschals, Exchequers and Autocrats comply with this new wording on all event announcement, including ones on platforms other than the Eastkingdom.org calendar. The EK Calendar is being updated to reflect this language.
A discount for minors must be listed or you will be required to collect NMS from non-member minors.  A discount on any ‘group/category of adults’ does not avoid the NMS fee requirement if that person is not a member.  In addition, you may NOT ‘comp’ any non-member to attend an event, ever. This includes paying the NMS out of group funds.  The non-member fees will still be referred to as Non-member surcharges outside of the announcements and will still continue to be reported as NMS.   Feast Fees and/or Day Board Fees are still listed separately.

Below are examples of how you may list your event registration fees so that you can avoid the NMS wording that people find distasteful.  For the purposes of the example below X=$10, which represents the cost of the event fee per person (prior to any NMS amount).
Event Registration Fees Pricing:
1.    Adult(18+):    $X+5=  $15  Member:   $X=  $10      Minor(<18): $X-.50=   $9.50
OR
2.    Non-member:    $X+5=  $15  Member:   $X=  $10      Minor(<18): $X-.50=   $9.50
OR
3.    Registration Fee: $X+5=  $15  Minor(<18): $X-5-.50=   $9.50
Adult Members receive a $5.00 discount on the registration fee with proof of membership. ($10)
OR
4.  I am sure someone will come up with another option for stating the fee structure for an event.

Remember these are only examples – the ‘minor’ prices are normally broken into several categories for most groups.

In Service,
Maestra Ignacia la Ciega,
East Kingdom Chancellor of the Exchequer
exchequer@eastkingdom.org

and

Mercedes Vera de Calafia
East Kingdom Seneschal
seneschal@eastkingdom.org

Report from East Kingdom Curia: December 5th, 2015

07 Monday Dec 2015

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arms EastCuria met at Bergantal/Barony Beyond the Mountain Yule on December 5th, 2015, with the following results. Please remember that this report is unofficial, and none of these changes are effective until published in Pikestaff, the official newsletter of the East Kingdom. It is anticipated that they will appear in the January issue, which should be available for subscribers to download by Dec. 15.

The major order of business was  a set of revisions to the Kingdom’s awards structure. Continue reading →