Greeting unto all the exchequers of the East Kingdom.
Many groups have not sent in completed the End of Year reports. By my estimate less than half of the groups have sent in the the fourth quarter 2014 report. If you have not sent in a completed Q4 report, you need to do that now. Groups that do not have a bank account need to file the negative report each quarter; that form is on the exchequer website. While some groups have contacted the regional deputies for additional time, that is not the case for most groups.
All exchequer warrants are renewed on Feb 15, based on a timely and complete Q4 report being submitted. The reporting requirements from the exchequer webpage are below.
Q1=Jan, Feb, March: due April 30; Q2=April, May, June: due July 31; Q3=July, Aug, Sept: due October 31; Q4/EOY=Oct, Nov, Dec: due January 31.
The reports should be sent to your local Seneschal, Regional Deputy Exchequer and Kingdom Exchequer and include:
- All event reports not previously sent
- All bank statements for the quarter
- All cancelled checks (front only) for the quarter
- A ledger, cumulative to the quarter being reported
- A complete and balanced SCA Financial report, cumulative to the quarter being reported
Event reports are due 30 days after the event, to the Regional Deputy and the Kingdom Exchequer. This should include the check for the Kingdom’s portion of the profits for Kingdom level events.
Non Member Surcharge reports are due to the NMS Deputy within 14 days after the event. The NMS check is due to the NMS Deputy within 30 days after the event.
Maestra Ignacia la Ciega,
East Kingdom Chancellor of the Exchequer